Professional email templates for every stage of the recruitment process
Email Categories
Filter templates by recruitment stage
Application Received
Confirm receipt of candidate's application
acknowledgment
Subject: Application Received - {position} at {company}
Dear {candidateName},
Thank you for your interest in the {position} position at {company}. We have received your application and our team is currently reviewing all submissions.
We will be in touch ...
Interview Invitation
Invite candidate for an interview
interview
Subject: Interview Invitation - {position} at {company}
Dear {candidateName},
We were impressed with your application for the {position} role at {company} and would like to invite you for an interview.
Interview Details:
• Position: {position}
• Date: [P...
Interview Confirmation
Confirm interview details with candidate
interview
Subject: Interview Confirmation - {position} on [Date]
Dear {candidateName},
This email confirms your upcoming interview for the {position} position at {company}.
Interview Details:
• Date: [Date]
• Time: [Time]
• Location: [Address/Video Link]
• Interv...
Polite Rejection
Professional rejection with encouragement
rejection
Subject: Update on Your {position} Application
Dear {candidateName},
Thank you for your interest in the {position} position at {company} and for taking the time to interview with our team.
After careful consideration, we have decided to move for...
Job Offer
Extend a job offer to candidate
offer
Subject: Job Offer - {position} at {company}
Dear {candidateName},
We are delighted to extend an offer for the position of {position} at {company}.
Offer Details:
• Position: {position}
• Start Date: [Date]
• Salary: [Amount]
• Benefits: [Deta...
Follow-up Email
Follow up with candidates
follow-up
Subject: Following Up - {position} Application
Dear {candidateName},
I hope this email finds you well. I wanted to follow up on your application for the {position} position at {company}.
We received your application and were impressed by your ba...
Reference Check Request
Request references from candidate
reference
Subject: Reference Check - {candidateName} for {position}
Dear {candidateName},
As we move forward in the interview process for the {position} role at {company}, we would like to conduct reference checks.
Please provide contact information for 2-3 professi...
Onboarding Welcome
Welcome new hire and provide onboarding info
onboarding
Subject: Welcome to {company} - Your First Day Information
Dear {candidateName},
Welcome to {company}! We're thrilled to have you join our team as a {position}.
First Day Details:
• Date: [Date]
• Time: [Time]
• Location: [Address]
• Contact: [HR Contact]
...
